PRESENT INFORMATION IN REPORT FORMAT
US 110023
NQF LEVEL: 4
CREDITS: 6
NOTIONAL HOURS: 60
SAQA UNIT STANDARD ALIGNMENT
SPECIFIC OUTCOMES (SO)
Level 4 | Credit 6
UNIT STANDARD 110023 :
Present information in report format.
SPECIFIC OUTCOME 1
Relate the purpose, content, form, frequency and recipients of a range of reports.
ASSESSMENT CRITERIA
This specific outcome shall cover:
- The regular reports are identified for a selected organisation. (SO 1, AC 1)
- The information needs of the organisation are linked to the purpose of each identified report. (SO 1, AC 2)
- A template is drawn up for each report in the company specific format including the mandatory content headings. (SO 1, AC 3)
- A table is created listing each report, its purpose, the regular recipients and frequency of distribution. (SO 1, AC 4)
- The created templates are used to write the reports and any necessary modifications are made and noted, to ensure compliance with business requirements. (SO 3, AC 2)
SPECIFIC OUTCOME 2
Identify information sources & organisational procedures for obtaining & distributing information.
ASSESSMENT CRITERIA
This specific outcome shall cover:
- The identified information sources are used to provide the information required by the organisation. (SO 3, AC 3)
- A table is created listing each report and the information sources required for input to the report. The information sources are linked to specific headings within the report. (SO 2, AC 1)
- A table is drawn up listing each information source, from whom it is obtainable, when it is available, its level of confidentiality, and to whom it should be returned. (SO 2, AC 1)
- Company procedures for obtaining information sources are identified for each information source and linked to the table above. (SO 2, AC 3)
SPECIFIC OUTCOME 3
Compile reports related to a selected business function.
ASSESSMENT CRITERIA
This specific outcome shall cover:
- The identified reports are compiled using current information. (SO 3, AC 1)
- The report is distributed in the required manner in time to meet the specified deadline. (SO 3, AC 4)
SPECIFIC OUTCOME 4
Liase with relevant parties and verify that reported information is in accordance with requirements.
ASSESSMENT CRITERIA
This specific outcome shall cover:
- A table is compiled listing each of the relevant recipients of the reports, a space for comments and an overall rating of the report in terms of whether it meets their information requirements and purpose. (SO 4, AC 1)
- The form is distributed to recipients and their comments evaluated to determine useful of report. (SO 4, AC 2)
- Possible amendments to reports are made in line with suggestions from recipients. . (SO 4, AC 3)
SPECIFIC OUTCOME 5
On completion of this section you will be able to know and understand the implications of the HIV/AIDS pandemic.ASSESSMENT CRITERIA
- The needs of AIDS orphans are outlined with reference, at a basic level of understanding, to the burden of a large number of orphans on society and the economy. (SO 5, AC 1)
- The effect of a population composed mainly of children and the aged on the economy and the State is outlined at a basic level of understanding. (SO 5, AC 2)
- The need for medical care for people with HIV/AIDS and the implications for employers and the State are discussed at a basic level of understanding. (SO 5,AC 3)
- The effect of HIV/AIDS on the workforce and family income is discussed at a basic level of understanding. (SO 5, AC 4)
- The effects of HIV/AIDS for an organisation are discussed at a basic level of understanding. (SO 5, AC 5)
- The implications of HIV/AIDS for a specific workplace are discussed at a basic level of understanding.
- The implications of HIV/AIDS for an industry sub-sector are discussed at a basic level of understanding.
HOW TO USE THIS GUIDE
ICONS
PROGRAMME OVERVIEW
PURPOSE
LEARNING ASSUMPTIONS
HOW YOU WILL LEARN
HOW YOU WILL BE ASSESSED
SECTION 1: INTRODUCTION TO REPORTS
1.1 INTRODUCTION
1.2 REGULAR BUSINESS REPORTS (SO 1, AC 1)
1.3 INFORMATION NEEDS FOR ORGANISATIONS (AC 2)
1.4 REPORT TEMPLATES (SO 1, AC 3, SO 3, AC 2)
1.5 REPORT, PURPOSE, RECEPIENTS AND FREQUENCY OF DISTRIBUTION (SO 1, AC 4)
SECTION 2: COLLECTION OF INFORMATION FOR REPORT WRITING
2.1 INTRODUCTION
2.2 SOURCES OF INFORMATION (SO 3, AC 3)
2.3 CONFIDENTIALITY OF INFORMATION (SO 2, AC 3)
2.4 COMPANY PROCEDURES FOR INFORMATION RETRIEVAL (SO 2, AC 3)
SECTION 3: REPORT COMPILATION
3.1 INTRODUCTION
3.2 REPORT WRITING PROCESS (SO 3, AC 1)
3.2.1 LOGICAL STRUCTURE
3.3 TIPS IN REPORT COMPILING
3.4 DISTRIBUTION OF REPORTS (SO 3, AC 4)
3.5 LANGUAGE USED IN REPORTS
SECTION 4: VERIFICATION OR REPORTED INFORMATION
4.1 INTRODUCTION
4.2 VERIFICATION PROCESS
4.3 EVALUATION OF REPORTS BY RECEIPIENTS (SO 4, AC 1)
4.4 REWRITING A REPORT (SO 4, AC 3)
HOW TO USE THIS GUIDE
This workbook belongs to you. It is designed to serve as a guide for the duration of your training programme and as a resource for after the time. It contains readings, activities, and application aids that will assist you in developing the knowledge and skills stipulated in the specific outcomes and assessment criteria. Follow along in the guide as the facilitator takes you through the material, and feel free to make notes and diagrams that will help you to clarify or retain information. Jot down things that work well or ideas that come from the group. Also, note any points you would like to explore further. Participate actively in the skill practice activities, as they will give you an opportunity to gain insights from other people’s experiences and to practice the skills. Do not forget to share your own experiences so that others can learn from you too.ICONS
For ease of reference, an icon will indicate different activities. The following icons indicate different activities in the manual.
PROGRAMME OVERVIEW
PURPOSE
At the end of this training session you will be able to present information in report format.
LEARNING ASSUMPTIONS
There is open access to this unit standard. The credit calculation is based on the assumption that those starting to learn towards this unit standard have no previous assessment experience. It is assumed, though, that the candidate-assessors have evaluative expertise within the area of learning in which they intend to assess (see Definition of Terms for a definition of “evaluative expertise”).
HOW YOU WILL LEARN
The programme methodology includes facilitator presentations, readings, individual activities, group discussions, and skill application exercises.
HOW YOU WILL BE ASSESSED
This programme has been aligned to registered unit standards. You will be assessed against the outcomes of the unit standards by completing a knowledge assignment that covers the essential embedded knowledge stipulated in the unit standards. When you are assessed as competent against the unit standards, you will receive a certificate of competence and be awarded 6 credits towards a National Qualification
