USE A GUI-BASED WORD PROCESSOR TO CREATE MERGED DOCUMENTS
UNIT STANDARD ID: 116942
NQF LEVEL: 3
CREDITS: 3
NOTIONAL HOURS: 30
SAQA UNIT STANDARD ALIGNMENT
SPECIFIC OUTCOMES (SO)
Level 3 | Credit 3
UNIT STANDARD 116942 :
Use a GUI-based word processor to create merged documents
SPECIFIC OUTCOME 1
Describe the uses of merged documents.
ASSESSMENT CRITERION 1
Merging of documents is described in terms of its usage.
ASSESSMENT CRITERION RANGE
Main document, data source, merged document.
ASSESSMENT CRITERION 2
Applications for merged documents are described in term of their benefits.
ASSESSMENT CRITERION RANGE
Benefits include but are not limited to at least three of:
• Mass-producing letters, mass-producing labels, mass-producing forms, mass-producing contracts, creating a catalogue.
SPECIFIC OUTCOME 2
Create a merged document.
ASSESSMENT CRITERION 1
A data source is created and saved that will be merged with various documents.
ASSESSMENT CRITERION RANGE
Data source to contain at least 5 fields and 5 records.
ASSESSMENT CRITERION 2
Documents that suitable for merging with data sources (referred to as main documents) are identified and created with given reasons for suitability.
ASSESSMENT CRITERION RANGE
Main document to have: at least 4 of fields of the data source, one field to appear more than once.
ASSESSMENT CRITERION 3
A merged document is created and saved thru the use of the merge function of a word processing application.
ASSESSMENT CRITERION RANGE
At least two of: letters, labels, forms, envelopes using an existing data source within a word processor, using an external database.
ASSESSMENT CRITERION 4
Edit a data source and re-produce a merged document to prove the purpose of document merging.
ASSESSMENT CRITERION RANGE
Add record, delete record, sort record, and change record.
Table of Contents
Introduction
Lesson 1- Concept of merging documents
Activity 1
Lesson 2- Benefits of merging documents
Lesson 3 – Merging process
1. Merging documents
2. Mail merge
Editing data source
Activity 2
Introduction
While working on documents using Microsoft Office Word 2010, sometimes users may need to combine and merge a number of separate documents into one single document. Let’s look at some of the examples where merging is useful.
Example 1
When one is writing a manual and he/she saves each chapter as individual documents, creating lots of document files for a single training manual. When the novel is finished and completed, the author may wish to combine and merge all separate documents into one single document in order to create table of contents and indexes for the whole manual in one go.
Example 2
In any working environment, there are situations when a similar type of letter or document is to be sent to many persons who reside at different locations. The letters may contain the address of each recipient, in addition to the standard information contained in the letter. One way of doing this is to print the letters by changing the address each time in the document after printing such letter. But this would mean lot of effort and time and also results in bad organisation.
